Ohio Presbyterian Retirement Services’
Terms and Conditions
Effective Date: March 9, 2009
Ohio Presbyterian Retirement Services (“OPRS” or “we”) knows that you care about the treatment of your personal information and we are committed to safeguarding your privacy online. This notice describes our Privacy Policy and the choices you can make about the information you share with OPRS. Please read this Privacy Policy carefully, as your use of OPRS’s web site (the “Site”) constitutes your acceptance of the practices described in this Privacy Policy. We may change this Privacy Policy at any time by updating the Site. The changes or updates will be posted to this page so that you are aware of any updates to the information we collect, how we use it and under what circumstances we may disclose it. You are bound by all such modifications, and it is your responsibility to review this Privacy Policy on a regular basis. Your continued use of the Site following the modifications shall constitute your acceptance of the Privacy Policy as modified. Please check back periodically.
Terms of Use
Please review our Terms of Use, which also governs your visit to and use of the Site. OPRS is a nonprofit corporation organized under the laws of the State of Ohio, in which OPRS has its headquarters. The servers that host the Site are located in the United States, and any personal details you provide to us will be processed by OPRS in the United States. OPRS expressly excludes any representation or warranty, express or implied, with respect to the information available on the Site. OPRS makes no representation about any third party web sites that may be accessed via links from the Site. By using the Site, you agree that the laws of the State of Ohio, without regard to its conflict of laws principles, will govern all matters between you and OPRS with respect to your use of the Site.
Information Collected
OPRS collects personally identifiable information and non-personal information as a means to help improve the products and services we offer and provide as well as the content offered on the Site. OPRS does not sell, trade, or rent your personally identifiable information to third parties for marketing purposes, or for any other reason except as provided in this Privacy Policy. The information we collect includes the following:
Personal Information.
We do not collect any personally identifiable information about you except for the information that you provide to us. We receive, store, and use this information to help us communicate with you, respond to your requests, and improve the content and services that OPRS has available.
Other Information.
We collect certain types of other information whenever you access the Site. If you do nothing during your visit but browse through the Site, read pages, or download information, we will gather and store certain information about your visit automatically. This information does not identify you personally. This collection of information includes the use of “cookies,” which are explained further below, and the information is used to help us provide content specific to your interests.
IP Addresses.
An IP address is a number assigned to your computer automatically when you access the Internet. We use your IP address to help diagnose problems with our server, to administer the Site, and to gather aggregate statistical information for purposes of analyzing the use of the Site and to report such aggregate statistical information to third parties. We may associate IP address data with personally identifiable information, but IP address and personally identifiable information are not shared with third parties.
Electronic Mail Communications.
We may periodically send our customers information regarding our products and services. If you wish to change your customer preferences regarding e-mail communications between you and us, please go to the following web page to change your preference here.
Cookies and other Technical Information
To enhance your online experience we use “cookies.” Upon viewing the Site, your computer automatically receives certain information for it to store. This information is referred to as a cookie, which is an alphanumeric identifier that helps you to use a web site more efficiently and makes it unnecessary for you to reenter data every time you access a web site. We use cookies to store visitor preferences, record session information, record user-specific information on what pages users access or visit, record past activity at the Site in order to provide better service when visitors return to the Site, and customize web page content based on visitors’ browser type or other information that the visitor sends.
We may also use "Web beacons" or “clear gifs” that monitor your use of the Site. Web beacons are small strings of code that provide a method for delivering a graphic image on a web page for the purpose of transferring data, such as the IP address of the computer that downloaded the page on which the Web beacon appears, the time the page containing the Web beacon was viewed, the types of browser that obtained the Web beacon, and the identification number of any cookie on the computer previously placed by that server. When corresponding with you via HTML capable e-mail, we may use Web beacons to let us know whether you received and opened our e-mail. Cookies and Web beacons do not contain or reveal any personally identifiable information.
Should you wish to remove the cookies feature, most Internet browsers allow you to control the placement of cookies on your hard drive. You may also set your web browser to display HTML e-mails as text only, which may prevent the use of some Web beacons.
Sharing of Information
Your information is very important to us and we share such information only in limited situations. Your personally identifiable information is not shared with other organizations for commercial purposes. We do not sell, trade, or rent your personally identifiable information to any others. We may share your personally identifiable information with agents or contractors who assist in providing support for our internal operations. These companies are contractually bound to use personal information that we share with them only to perform the services we have hired them to provide. Also, we may use your information in connection with offering our products and services. We may also share such information when we believe it is necessary to comply with applicable laws, enforce or apply our Terms of Use, or to protect the rights, property, or safety of OPRS, our customers, or others. This may include disclosure of information in response to a court order, subpoena, or law enforcement agency’s request. We may share such information to a successor entity in connection with a corporate merger, consolidation, sale of assets, or other corporate change. Finally, we may share the information if we otherwise obtain your consent to do so.
Opting Out
When you submit personal information to us through the registration pages on the Site, you will be given an opportunity to opt in to receiving additional information from OPRS and other third parties at the time of submitting your personal information to us. If you opt in, you may be added to our list of users who will receive promotional and marketing communications from us or other third parties. If you initially opt in to receiving such communications and you later decide that you no longer want to receive them, you may opt out of receiving promotional and marketing communications from us by clicking here and following the instructions on the opt out form.
Privacy Options
If you prefer not to receive traditional mail or other off-line promotions from OPRS please click here
Security
Our system security is designed to prevent unauthorized access to customer information. We have security measures in place to protect against the loss, misuse, and alteration of your user data under our control.
All personal financial information, including social security numbers, is sent through a secure transmission. This means that any information of this type you send us is protected by encryption, so that it generally cannot be read as the information travels over the Internet. We use secure sockets layer (SSL) software, which is the industry standard for secure transactions. However, such security measures may not prevent all loss, misuse, or alteration of information on the Site.
Although we take appropriate measures to safeguard against unauthorized disclosures of information, we cannot assure you that personally identifiable information that we collect will never be disclosed in a manner that is inconsistent with this Privacy Policy. Inadvertent disclosures may result, for example, when third parties misrepresent their identities in asking the Site for access to personally identifiable information about themselves for purposes of correcting possible factual errors in the data.
Other Web Sites and Links
The Site contains links to other third-party web sites. This does not constitute an endorsement of their policies or products. Please be aware that we are not responsible for the privacy practices, content, use of cookies, or the gathering of other information of such third-party web sites. We suggest you review the privacy policy of every web site you visit.
Children
The Site complies with the terms of the Children’s Online Privacy Protection Act. Under this Act, no web site operator is permitted to require, as a condition to participation in an activity, that a child under the age of 13 disclose more information than is reasonably necessary to participate, and may no collect personal information from a child under the age of 13 without parental consent. We will not knowingly collect personally identifiable information on users under the age of 13 and the content of the Site and the products and services available are not intended for children.
Future Uses and Opt-Out Provisions
We may use customer information for new, unanticipated uses not previously disclosed in our Privacy Policy. If our information practices change at some time in the future, we will post the policy modification to the Site to notify you of these changes. The notice will provide you with an opportunity to opt-out so that we may not use your personally identifiable information in a manner that is different from the manner described at the time that you provided us with such information. If you do not affirmatively opt-out pursuant to the instructions provided to you in the notice, then you agree that we may use your personally identifiable information in the new manner described.
In the event that we update or modify this Privacy Policy, we will strive to post such updates or modifications on the Site for a period of 30 days following any such modifications, and the last date this Privacy Policy was updated will be indicated as of the latest Effective Date at the top of this Privacy Policy. Therefore, you are advised to review this Privacy Policy occasionally, or at least every 30 days. As noted above, your continued use of the Site shall constitute your acceptance of the modified Privacy Policy.
Access to Information
Upon written request to the address below, we will provide the Site visitors with the information that we have collected and that we maintain about them. Consumers can have this information corrected by mailing the corrections to the address below.
Privacy Officer
1001 Kingsmill Parkway
Columbus, Ohio 43229
To protect your privacy and security, we will take reasonable steps to help verify your identity before granting access or making corrections.
Contact Us
If you have any questions or concerns about this Privacy Policy or its implementation you are invited to contact us. You may send e-mail to: , or you may send regular mail to the following postal address: Privacy Officer, 1001 Kingsmill Parkway, Columbus, Ohio 43229. Should you believe your personal information has been used in a way that is not consistent with this Privacy Policy, please contact us by e-mail at contactsi@corp.oprs.org.
Ohio Presbyterian Retirement Services’ terms of use
Effective Date: March 9, 2009
Please Read Carefully Prior to Using this Web Site
Use of this Ohio Presbyterian Retirement Services (“OPRS” or “we”) web site (the “Site”) is governed by the terms and conditions below (these “Terms of Use”). These Terms of Use are legally binding on all users of the Site. By accessing the Site, you agree to abide by these Terms of Use. If you do not agree with any of these Terms of Use, please do not use the Site, because by using the Site you will be deemed to have irrevocably agreed to these Terms of Use.
1. Terms
These Terms of Use, in combination with OPRS’ Privacy Policy, sets forth the terms and conditions under which OPRS makes the Site available to you. In the event of an inconsistency between the Terms of Use and OPRS’ Privacy Policy, these Terms of Use shall control.
2. Ownership
OPRS owns and retains all intellectual property rights to the Site but does not claim ownership of information, products, or services, which are held by the owner of the web sites to which the Site links. All content, text, images, data, information, and other materials displayed, available, or present on the Site are the property of OPRS or the designated owners, and are protected by applicable intellectual property laws. You should assume that everything you see or read on the Site (or which is linked to the Site) is copyrighted unless otherwise noted, and may not be used without the written permission of OPRS or the designated owner, except as provided in these Terms of Use.
3. Authorized and Prohibited Uses
You may only display (including but not limited to display through downloading and copying) the content of the Site for non-commercial, informational, personal use without modification or alteration in any way, and only so long as you comply with these Terms of Use and applicable laws. You may not otherwise reproduce, sell, publish, distribute, modify, display, or use any of the Site or the content of the Site without the prior written permission of OPRS; provided, however, that if the functionality of the Site permits the e-mailing of certain content or a link, you may send that particular content or link to others by e-mail, as indicated. You also agree not to use any robot, spider, other automated device, or manual process to monitor or copy any content from the Site. If you are uncertain as to whether the intended use of the Site is permissible, you must contact OPRS. In addition, OPRS shall have the right in its sole discretion to suspend or terminate the Site or your access to it.
4. User Content
Except as provided in OPRS’ Privacy Policy for the Site, the content that you submit to the Site or OPRS directly (“User Content”) will be deemed to be non-confidential and non-proprietary and may be disclosed through the Site to unknown persons on a worldwide basis without control by OPRS, including for browsing, downloading, printing, and other uses by such other persons or entities. You shall not submit User Content except for content that is fully authorized for purposes of the Site and these Terms of Use, and does not infringe upon any person’s intellectual property rights. You have the burden of determining the extent to which User Content is protected by applicable intellectual property laws. OPRS shall have the royalty-free, perpetual, irrevocable, sublicensable, non-exclusive right and license to translate, reproduce, publish, distribute, modify, display, link to, or use, in any form or media, any User Content. OPRS does not endorse any User Content or third party product or service that may appear on the Site. Nothing in these Terms of Use shall obligate OPRS to use any User Content or to include or post such User Content on the Site.
5. Registration and Passwords
OPRS may or may not at times require you to have a password and provide registration details to access the Site or portions of the Site. If OPRS does require a password and registration details, it shall be a condition of use of the Site that all the details you provide are correct, current, and complete. If OPRS believes that the details are not correct, current, or complete, OPRS will have the right to refuse you access to the Site, or any of its resources, and to terminate or suspend your account, if any. You are responsible for maintaining the confidentiality of any password(s) you are given to access the Site, and you are fully responsible for all activities that occur under your password(s). You agree to notify OPRS immediately of any unauthorized use of your password(s). OPRS reserves the absolute right not to issue a password to any person or entity.
6. Access Arrangements and Fees
Your use of the Site shall be in accordance with any and all procedures, forms, formats, displays, and operating times as may be determined, specified, or modified by OPRS in its discretion. You are responsible for all software, hardware, interconnections, fees, expenses, costs, and taxes for you to access or use the Site. OPRS charges no fees at this time for using the Site, but reserves the right to impose or modify fees in connection with use of the Site (or portions of the Site) at any time without liability. Payment of any such fees shall be due and payable 30 days from the date of invoice unless otherwise agreed by you and OPRS or unless otherwise required by OPRS. OPRS shall endeavor to issue a general notice on the Site with regard to any imposition of fees or modifications to the Site.
7. Linking
No link shall be made to any page of the Site, without the prior written consent of OPRS. Moreover, in the event OPRS deems your linking practices in relation to the Site to be inappropriate, OPRS may provide notice to you concerning removal or modification of the inappropriate link, and you agree to comply with any and all requirements of OPRS relating thereto.
8. Third Party Sites and Other Information
The Site may contain, as a convenience to you, content, links, and other information submitted by third parties over whom OPRS has no control or responsibility, as well as translations thereof that OPRS may arrange. OPRS has no obligation to monitor, control, or restrict the use of the Site or third party web sites accessible via links on the Site. These other sites are not under the control of OPRS, and you acknowledge that (whether or not such sites are affiliated in any way with OPRS) OPRS is not responsible for the accuracy, copyright compliance, legality, decency, or any other aspect of the content of such sites. The inclusion of such a link does not imply endorsement of any site by OPRS or any association with its operators. Moreover, OPRS has no obligation to verify any User Content or to provide any registration or other information to you concerning any content.
9. Disclaimer of Warranties
OPRS disclaims any and all responsibility or liability for the accuracy, content, completeness, legality, reliability, or operability or availability of information or material displayed by using the Site. OPRS disclaims any responsibility for any harm resulting from downloading or accessing any information or material on the Internet through the Site.
THE SITE, AND ALL MATERIALS, INFORMATION, PRODUCTS, AND SERVICES INCLUDED IN THE SITE ARE PROVIDED “AS IS,” WITH NO WARRANTIES WHATSOEVER. OPRS AND ITS LICENSORS EXPRESSLY DISCLAIM TO THE FULLEST EXTENT PERMITTED BY LAW ALL EXPRESS, IMPLIED, AND STATUTORY WARRANTIES, INCLUDING, WITHOUT LIMITATION, THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT OF PROPRIETARY RIGHTS. OPRS AND ITS LICENSORS DISCLAIM ANY WARRANTIES REGARDING THE SECURITY, RELIABILITY, TIMELINESS, AND PERFORMANCE OF THE SITE. OPRS AND ITS LICENSORS DISCLAIM ANY WARRANTIES FOR ANY INFORMATION OR ADVICE OBTAINED THROUGH THE SITE. OPRS AND ITS LICENSORS DISCLAIM ANY WARRANTIES FOR SERVICES OR GOODS RECEIVED THROUGH OR ADVERTISED ON THE SITE OR RECEIVED THROUGH ANY LINKS PROVIDED BY THE SITE, AS WELL AS FOR ANY INFORMATION OR ADVICE RECEIVED THROUGH ANY LINKS PROVIDED IN THE SITE.
YOU UNDERSTAND AND AGREE THAT DOWNLOADS OR OTHERWISE OBTAINED MATERIAL OR DATA THROUGH THE USE OF THE SITE IS AT YOUR OWN DISCRETION AND RISK AND THAT YOU WILL BE SOLELY RESPONSIBLE FOR ANY DAMAGES TO YOUR COMPUTER SYSTEM OR LOSS OF DATA THAT RESULTS FROM THE DOWNLOAD OF SUCH MATERIAL OR DATA. SOME STATES OR OTHER JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES, SO THE ABOVE EXCLUSIONS MAY NOT APPLY TO CERTAIN USERS. CERTAIN USERS MAY ALSO HAVE OTHER RIGHTS THAT VARY FROM STATE TO STATE AND JURISDICTION TO JURISDICTION.
10. Limitation of Liability
UNDER NO CIRCUMSTANCES SHALL OPRS OR ITS LICENSORS BE LIABLE TO YOU ON ACCOUNT OF YOUR USE OR MISUSE OF OR RELIANCE ON THE SITE ARISING FROM ANY CLAIM RELATING TO THESE TERMS OF USE OR THE SUBJECT MATTER HEREOF. SUCH LIMITATION OF LIABILITY SHALL APPLY TO PREVENT RECOVERY OF DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, EXEMPLARY, AND PUNITIVE DAMAGES WHETHER SUCH CLAIM IS BASED ON WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE), OR OTHERWISE (EVEN IF OPRS OR ITS LICENSORS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES). SUCH LIMITATION OF LIABILITY SHALL APPLY WHETHER THE DAMAGES ARISE FROM USE OR MISUSE OF AND RELIANCE ON THE SITE, FROM INABILITY TO USE THE SITE, OR FROM THE INTERRUPTION, SUSPENSION, OR TERMINATION OF THE SITE (INCLUDING SUCH DAMAGES INCURRED BY THIRD PARTIES). THIS LIMITATION SHALL ALSO APPLY WITH RESPECT TO DAMAGES INCURRED BY REASON OF OTHER SERVICES OR GOODS RECEIVED THROUGH OR ADVERTISED ON THE SITE OR RECEIVED THROUGH ANY LINKS PROVIDED IN THE SITE, AS WELL AS BY REASON OF ANY INFORMATION OR ADVICE RECEIVED THROUGH OR ADVERTISED ON THE SITE OR RECEIVED THROUGH ANY LINKS PROVIDED IN THE SITE. THIS LIMITATION SHALL ALSO APPLY, WITHOUT LIMITATION, TO THE COSTS OF PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES, LOST PROFITS, OR LOST DATA. SUCH LIMITATION SHALL FURTHER APPLY WITH RESPECT TO THE PERFORMANCE OR NON-PERFORMANCE OF THE SERVICES OR ANY INFORMATION OR MERCHANDISE THAT APPEARS ON, OR IS LINKED OR RELATED IN ANY WAY TO, THE SITE. SUCH LIMITATION SHALL APPLY NOTWITHSTANDING ANY FAILURE OF ESSENTIAL PURPOSE OF ANY LIMITED REMEDY AND TO THE FULLEST EXTENT PERMITTED BY LAW.
SOME STATES OR OTHER JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE LIMITATIONS AND EXCLUSIONS MAY NOT APPLY TO CERTAIN USERS.
Without limiting the foregoing, under no circumstances shall OPRS or its licensors be held liable for any delay or failure in performance resulting directly or indirectly from acts of nature, forces, or causes beyond its reasonable control, including, without limitation, Internet failures, computer equipment failures, telecommunication equipment failures, other equipment failures, electrical power failures, strikes, labor disputes, riots, insurrections, civil disturbances, shortages of labor or materials, fires, floods, storms, explosions, acts of God, war, governmental actions, orders of domestic or foreign courts or tribunals, non-performance of third parties, or loss of or fluctuations in heat, light, or air conditioning.
11. Indemnification
You shall defend, indemnify, and hold harmless OPRS and its affiliates, officers, directors, employees, and contractors from any demands, claims, damages, liabilities, expenses, or harms, including attorneys fees, arising in connection with your use of the Site, online conduct, breach of these Terms of Use or dealings or transactions with other persons resulting from use of the Site.
12. Release and Waiver
To the maximum extent permitted by law, you hereby release and waive all claims against OPRS and its affiliates, officers, directors, employees, and contractors from any and all liability for claims, damages (actual and consequential), costs, and expenses (including litigation costs and attorneys’ fees) of every kind and nature, arising out of or in any way connected with use of the Site. If you are a California resident, you waive your rights under California Civil Code § 1542, which states, “A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the release, which if known by him must have materially affected his settlement with the debtor.” Residents of other states and nations similarly waive their rights under applicable and/or analogous laws, statutes, or regulations.
13. Modification of Terms of Use, Etc
These Terms of Use and the Privacy Policy referenced herein constitute the complete agreement between the parties with respect to their subject matter and supersede any prior agreement or communication. These Terms of Use are subject to change from time to time. OPRS will endeavor to post a notice of any changes to these Terms of Use for a period of 30 days following any such modifications. Therefore, you are advised to review these Terms of Use occasionally, or at least every 30 days. Your continued use of the Site subsequent to OPRS’ notice of modification of these Terms of Use shall constitute your acceptance of the modified Terms of Use. If any term or provision of these Terms of Use is found to be invalid, illegal, or otherwise unenforceable, such finding shall not affect the other terms or provisions of these Terms of Use, or the whole of these Terms of Use, but such term or provision shall be deemed modified to the extent necessary to render such term or provision enforceable, and the rights and obligations of the parties shall be construed and enforced accordingly, preserving to the fullest permissible extent the intent and agreements set forth in these Terms of Use. Your obligations pursuant to these Terms of Use shall survive termination of the Site, any use by you of the Site, any User Content on the Site, or these Terms of Use.
14. Intellectual Property Policy
OPRS’ policy is to respond to notices of alleged infringement that comply with the Digital Millennium Copyright Act, 17 U.S.C. § 512.
15. Dispute Resolution; Applicable Law and Forum
Opus’s failure to act with respect to a breach by any user does not waive OPRS’ right to act with respect to subsequent or similar breaches. No provision of these Terms of Use may be waived except by a writing signed by OPRS. These Terms of Use shall be governed by and interpreted in accordance with the laws of the State of Ohio, without giving effect to the conflicts of law provisions of Ohio or any other jurisdiction. Any controversy or claim arising out of or relating to the use of the Site and these Terms of Use (including without limitation the Privacy Policy) shall be settled by binding arbitration in accordance with the commercial arbitration rules of the American Arbitration Association. Any such controversy or claim shall be arbitrated on an individual basis, and shall not be consolidated in any arbitration with any claim or controversy of any other party. The decision of the arbitrator shall be final and unappealable. The arbitration shall be conducted in Columbus, Ohio and judgment on the arbitration award may be entered into any court having jurisdiction thereof. Notwithstanding anything to the contrary, OPRS may at any time seek injunctions or other forms of equitable relief from any court of competent jurisdiction. Further, you acknowledge and understand that OPRS has no obligation to become involved in any dispute between you, any other user, or any other person. These Terms of Use constitute the entire agreement between OPRS and you with respect to the subject matter hereof.
Notice of HIPAA Practices
This Notice Describes How Medical Information About You May Be Used and Disclosed and How You Can Get Access to This Information. Please Review It Carefully.
Explanation of Forms
Ohio Presbyterian Retirement Services (“OPRS”) handles health information about you, and how that information is handled is regulated by law. To comply with the law, OPRS asks you to receive this notice, acknowledge your receipt of it, and in some circumstances, to sign an authorization form.
OPRS is allowed by law to use and disclose health information about you for the purposes essential to providing care (treatment, payment collection, and the operation of OPRS).
An authorization allows OPRS to use and disclose health information about you for any reason that is listed in the authorization. OPRS may not refuse to treat you for refusing to sign the authorization. Other rules about your rights regarding health information are described in this notice.
Types of Uses and Disclosures
Health information about you may be used or disclosed by OPRS for treatment, payment, and health care operations without your authorization. Treatment includes consultation, diagnosis, provision of care, and referrals. Payment includes all those things necessary for billing and collection, such as claims processing. Health care operations includes things OPRS does to assess the quality of care, train staff, and manage its business. Some examples of such uses and disclosures are outlined below.
Example of Treatment Use or Disclosure
OPRS may use health information about you for treatment and care purposes or disclose health information to your treating physician, a hospital or other provider to help such provider treat you.
Example of Payment Use or Disclosure.
OPRS may use or disclose health information about you when health plans, insurers, Medicare, Medicaid, or other payors require the information before paying for your health care services.
Example of Health Care Operations Use or Disclosure
OPRS may use or disclose health information about you for the purposes of quality assurance, the operations of the Care Management Committee, or in training new staff.
Other Uses and Disclosures
OPRS may use or disclose your health information in the following situations without your authorization.
As Required By Law
OPRS may use or disclose your health information to the extent that the use or disclosure is required by law. The use or disclosure will be made in compliance with the law and will be limited to the relevant requirements of the law. You will be notified, as required by law, of any such uses or disclosures.
Public Health
OPRS may disclose your health information for public health activities and purposes to a public health authority that is permitted by law to collect or receive the information. The disclosure will be made for the purpose of controlling disease, injury or disability. We may also disclose your health information, if directed by the public health authority, to another government agency that is collaborating with the public health authority.
Food and Drug Administration
OPRS may disclose your health information to a person subject to the jurisdiction of the Food and Drug Administration if that person has responsibility to report adverse events, product defects or problems, or biologic product deviations; to track products; to enable product recalls, repairs or replacements; or, to conduct post marketing surveillance.
Communicable Diseases
OPRS may disclose your health information, if authorized by law, to a person who may have been exposed to a communicable disease or may otherwise be at risk of contracting or spreading the disease or condition.
Abuse or Neglect
OPRS may disclose your health information if we believe that you have been a victim of abuse, neglect or domestic violence to the governmental entity or agency authorized to receive such information. The disclosure will be made consistent with the requirements of applicable federal and state laws.
Health Oversight
OPRS may disclose health information to a health oversight agency for activities authorized by law, such as audits, investigations, and inspections. Oversight agencies seeking this information include government agencies that oversee the health care system, government benefit programs, other government regulatory programs and civil rights laws.
Legal Proceedings
OPRS may disclose health information in the course of a judicial or administrative proceeding, in response to an order of a court or administrative tribunal (to the extent such disclosure is expressly authorized), and under certain circumstances, in response to a subpoena, discovery request or other lawful process.
Law Enforcement
OPRS may disclose health information, so long as applicable legal requirements are met, for law enforcement purposes. These law enforcement purposes include legal processes and as otherwise required by law; limited information requests for identification and location purposes; pertaining to victims of a crime; suspicion that death has occurred as a result of criminal conduct; in the event that a crime occurs on the premises of OPRS; and in a medical emergency where it is likely that a crime has occurred.
Coroners, Funeral Directors, and Organ Donation
OPRS may disclose health information to a coroner or medical examiner for identification purposes, determining cause of death or for the coroner or medical examiner to perform other duties authorized by law. We may also disclose health information to a funeral director, as authorized by law, in order to permit the funeral director to carry out his duties. We may disclose such information in reasonable anticipation of death. Health information may be used and disclosed for cadaveric organ, eye or tissue donation purposes.
Research.
OPRS may disclose your health information to researchers when the research has been approved by an institutional review board that has reviewed the research proposal and established protocols to ensure the privacy of health information.
Criminal Activity
Consistent with applicable federal and state laws, OPRS may disclose your health information if we believe that the use or disclosure is necessary to prevent or lessen a serious and imminent threat to the health or safety of a person or the public. We may also disclose health information if it is necessary for law enforcement authorities to identify or apprehend an individual.
Military Activity and National Security
When the appropriate conditions apply, OPRS may use or disclose health information of individuals who are Armed Forces personnel for activities deemed necessary by appropriate military command authorities; for the purpose of a determination by the Department of Veterans Affairs of eligibility for benefits; or to foreign military authority if an individual is a member of that foreign military services. We may also disclose your health information to authorized federal officials for conducting national security and intelligence activities, including for the provision of protective services to the President or others legally authorized.
Workers’ Compensation
Your health information may be disclosed by OPRS as authorized by and to the extent necessary to comply with workers’ compensation laws and other similar legally-established programs.
Required Uses and Disclosures
Under the law, OPRS must make disclosures to you and when required by the Secretary of the U.S. Department of Health and Human Services to investigate or determine our compliance with the law.
Fundraising
OPRS may contact you in order to raise funds for OPRS. If you wish to have your name removed from the list to receive fundraising requests supporting OPRS, please call 1-800-686-7800, Ext. 160 or send an email to oprsfco@corp.oprs.org.
Treatment Information
OPRS may contact you to provide appointment reminders or information about treatment alternatives or other health-related benefits and services that may be of interest to you.
Facility Directories
Unless you object, OPRS may use and disclose in facility directories your name, the location at which you are receiving care, your condition (in general terms), and your religious affiliation. All of this information, except religious affiliation, will be disclosed to people that ask for you by name. Members of the clergy may also be told of your religious affiliation.
Others Involved in Your Healthcare
Unless you object, OPRS may disclose to a member of your family, a relative, a close friend or any other person you identify, your health information that directly relates to that person’s involvement in your care. If you are unable to agree or object to such a disclosure, we may disclose such information as necessary if we determine that it is in your best interest based on our professional judgment. We may use or disclose health information to notify or assist in notifying a family member, personal representative or any other person that is responsible for your care of your location, general condition or death. Finally, we may use or disclose your health information to assist in disaster relief efforts and to coordinate uses and disclosures to individuals involved in your health care.
Authorized Uses and Disclosures
Additional uses and disclosures may be made if you have given written authorization, which may be revoked at any time in writing delivered to the Compliance Contact, except to the extent OPRS has acted in reliance on the authorization.
Restrictions
You have the right to request restrictions on the use and disclosure of health information for a particular purpose related to treatment, payment, heath care operations, or to an individual involved in your care. OPRS asks that such requests be made in writing on a form provided by OPRS. Although we will consider your requests with regard to the use of your heath information, please be aware that we are under no obligation to accept or to abide by such requests. OPRS will abide by your requests with regard to the disclosure of your clinical and personal records to anyone outside of a facility, except in an emergency, if you are being transferred to another health care institution, or the disclosure is required by law.
Confidentiality
You have the right to have OPRS use only confidential means of communicating with you about health information. This means you may have information delivered to you at a certain time or place, or in a manner that keeps your information confidential. OPRS asks that such requests be made in writing on a form provided by OPRS. OPRS will accommodate all reasonable requests.
Access.
You have the right to see and receive a copy of health information about you kept by OPRS under most circumstances. You may make such requests orally or in writing; however, in order to better respond to your request, we ask that it be made in writing on a form provided by OPRS.
Excluding weekends and holidays, you will have access to health information within twenty four (24) hours of the request for access. Should you wish to obtain a photocopy of your health information, copies shall be provided by OPRS upon 2 working days notice. Any requested photocopies will be made at a reasonable cost to you.
Amendment
You have the right to have OPRS amend health information records about you. OPRS asks that such requests be made in writing on a form provided by OPRS, and that a reason be specified for the proposed amendment. OPRS may refuse to amend information that is accurate or that was created by someone else.
Accounting
You have the right to see a list of disclosures made by OPRS of your health information. OPRS asks that such requests be made in writing on a form provided by OPRS. The first accounting provided in any 12 month period will be at no charge. Residents/clients will be charged a reasonable, cost-based fee for any additional requests.
Copy
You have the right to receive a paper copy of this notice.
Privacy Notice
OPRS is required by law to keep health information about you private and to give you this notice. OPRS must abide by this notice; however, OPRS reserves the right to amend this notice and make such change applicable to all health information maintained by OPRS. A revised notice will be provided to residents/clients by OPRS posting the new notice in common areas on campuses and other sites.
Complaints
You may complain to OPRS if you believe your privacy rights have been violated by giving a written complaint to the local Compliance Contact or the Privacy Official, 1001 Kingsmill Parkway, Columbus, Ohio 43229, (614) 888-7800. Also, you may make a complaint by calling the OPRS Corporate Compliance Hotline. at 1-877-780-9366. You may also complain to the Secretary of the U.S. Department of Health and Human Services. OPRS will not retaliate against you for making a complaint.
Contact
For further information about matters covered by this notice, contact the local Compliance Contact or the Privacy Official, 1001 Kingsmill Parkway, Columbus, Ohio 43229, (614) 888-7800.
Effective Date
This notice is effective from April 14, 2003 until revised by OPRS.
Personal Health Record